57+ Tools, Tips, and Examples to Make Your Writing Better


Editor’s be aware: You can’t have too many suggestions and instruments to enhance and encourage your writing. That’s why we’ve up to date this text from just a few years in the past with new examples and some new instruments.

Writing isn’t a straightforward process. Whether you craft phrases for B2B or B2C audiences, the challenges might be many. I’ve created a various set of suggestions, instruments, and sources to support in shaping and modifying your work.

It’s not an exhaustive assortment. Some concepts could appear acquainted. Some shall be recent. My hope is that you simply’ll stroll away with some insights or new instruments to assist handle or decrease the content material creation challenges you face.

Ready to discover? I’ve divided this text into two sections – the primary takes a bigger view and incorporates model examples, whereas the second will get granular with writing suggestions and instruments you should use in the present day.

Let’s get to it. 

Part I: 9 inspiring examples

Be clear

Basecamp, a mission administration software program firm, will get it proper from the beginning. The name to motion says all of it – it identifies ache factors and affords the repair in 5 power-packed sentences:

The Warby Parker marketing campaign, Buy a Pair, Give a Pair, drew me in with just a few phrases and numbers. Developed as a thank-you promotion for its prospects, it’s additionally going to appeal to prospects. Writing 5 million as a quantity is a strong manner to appeal to the viewers and pique their curiosity.

As a craft, copywriting should carry out on many ranges to catch and maintain a reader’s curiosity. The intro to the Titanides neighborhood organized by Marcella Allison, named the 2018 Copywriter of the yr by American Writers & Artists Inc., hits on a number of ranges – exclusivity (learn extra about this later within the article), clearly defined function, and concise name to motion.

Connect content material to function

Velocity Partners, a content material advertising company, nails consistency by marrying its model identify with its explainer textual content in a lighthearted tone.

Long-form content material service Codeless demonstrates its experience by crafting long-form content material for its model akin to this almost-Three,000-word article, How to Build a Content Strategy Framework That Doesn’t Flop.

The About web page for Bulldog Skincare for Men blends somewhat historical past with mission and message:

Many manufacturers do a very good job of diving into matters throughout the realm of their experience. Dropbox offers examples of how to use its service; it explores work-related points, together with this private account on sleep.

HANDPICKED RELATED CONTENT: How to be Purposeful With Your Purpose-Driven Content [Examples]

Be constant over the lengthy haul

If you write 1000’s of phrases in a information or e-book, you want a constant tone and well-organized content material. Search Engine Journal pulls it off masterfully with its Illustrated Guide to Link Building.

An e-book w/ 1000’s of phrases wants constant tone & organized construction. @mikeonlinecoach #writingtips Click To Tweet

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Don’t neglect your half in video

Words seem in weblog posts or descriptions of product options and advantages. But writers can also shine in video scripts together with set designers, actors, and filmmakers. Writers can take an in any other case uninteresting matter and make it fascinating.

HP did nicely with its quick movie The Wolf about printer safety:

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Part II: 48+ instruments, suggestions, and takeaways

Win your readers over

How does your content material encourage readers or get them to care?

How does your #content material encourage readers or get them to care, asks @mikeonlinecoach. Click To Tweet

You want to converse their language. Typically, an casual, conversational method works greatest. Other ideas and caveats embody:

  • Focus on actionable content material that somebody can use of their lives or jobs immediately.
  • Write in first or second particular person.
  • Be cautious with humor, which might fall flat for the reader.
  • Rarely use profanity as a result of it will probably distract readers who surprise why these phrases had been included.
  • Don’t be so inventive that readers wrestle to detect your most important level.
  • Avoid beginning sentences with obscure phrases like “this” or “that.”
  • Link to different web sites, newsletters, and blogs as a result of the hyperlinks present added worth to guests and assist set up credibility.
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Motivate guests to take the specified motion

Sometimes a easy phrase or phrase can immediate somebody to take the subsequent step. Buffer affords an inventory of 189 changing phrases and phrases, together with these exclusivity-related phrases:

HANDPICKED RELATED CONTENT: Words That Convert: Test, Learn, Repeat

Choose compelling phrases

Jon Morrow of Smart Blogger affords an in depth assortment of phrases that may make a distinction in what you write: 595 Power Words That’ll Instantly Make You a Better Writer. Here is a pattern:

Let context dictate size

When you go in depth, you underscore your authority in an trade. But snack-size content material could also be extra appropriate. How a lot you write is determined by your design and whom you’re focusing on.

I perceive that quick items (something underneath 500 phrases) are simpler for on-line readers to eat. But in the event you don’t write sufficient, you disappoint somebody by not devoting enough consideration to the subject. Longer content material can draw folks in. But in the event you present too many particulars you would possibly overwhelm a reader.

Odds are that your company or firm can have insurance policies that management size. But there needs to be exceptions. Editors and writers ought to agree on whether or not the article is the best size.

In the content material writing and enhancing course of, discard info that doesn’t fairly match, however take into account alternatives to use some parts of the deleted textual content for future content material (with additions or modifications).

From a search engine marketing perspective, longer content material is greatest. A web site, for instance, can get by with shorter items if it turns into authoritative by means of its age, the variety of pages, inbound hyperlinks, and extra. However, prolonged content material usually helps generate excessive rankings for focused key phrase phrases and comparable phrases.

Make your content material scannable

Readers skip many phrases. Make it simple for them to uncover the important thing factors by together with:

  • Short paragraphs
  • Subheads
  • Bulleted lists
  • Bolded textual content
  • Words in coloration
  • Links

Make it simple to uncover key factors with subheads, bulleted lists, bolded textual content, hyperlinks, says @mikeonlinecoach. Click To Tweet

You don’t want to write lengthy sentences to make your level. Short ones can work in your favor. It’s the identical with phrases. Here are some examples:

  • Indicate = present
  • Utilize = use
  • In order to = to
  • Facilitate = assist
  • Obtain = get
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Pay consideration to readability

Have the Read-O-Meter helpful whenever you write. It estimates how lengthy it should take somebody to learn your article.

Many reference instruments make your job somewhat simpler and assist enhance your work. Among one of the best is the Hemingway app, which offers quick suggestions on content material construction, together with sentence formatting. With the web site model, exchange the default textual content with yours.

The Readability Test Tool scores your content material, together with the grade degree and the complexity of phrases.

Other readability instruments embody the Readability Calculator and one from Microsoft.

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Brainstorm concepts

HubSpot’s Blog Topic Generator works nicely to get your inventive juices flowing. Fill within the fields with three nouns.

Input Three nouns in @HubSpot’s Blog Topic Generator to get inventive juices flowing, says @mikeonlinecoach. Click To Tweet

Portent has an analogous software to generate content material concepts.

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Take additional care with headline writing

CoSchedule’s Headline Analyzer seems to be at tone, grammar, construction, and extra.

Size up headlines with the Emotional Marketing Value Headline Analyzer.

BuzzSumo evaluated 10 million articles shared on LinkedIn. One perception revealed that headlines with “how to” had been among the many hottest.

Get extra suggestions from CMI’s article How to Write Headlines That Get Your Brand What It Wants [Checklist].

Know whenever you’re chargeable for web optimization

Sometimes writers create content material with a number of functions. They have the burden of mixing web optimization into the content material. I body it as a burden as a result of it’s yet another variable to take care of. If you might have a knack for web optimization and targets you may measure, it’s not a burden.

Unfortunately, you typically don’t know what practical key phrases to pursue. Aim too low and you employ not often searched key phrases. Aspire for one thing too aggressive and the content material gained’t rank.

How are you evaluating key phrases? Learn how to discover your candy spot with key phrase choice (and how to seem on the primary web page of Google).

Identify potential key phrases that it is best to take into account by utilizing instruments like:

Moz and SEMrush may also help with key phrase rankings. I additionally use SEOCentro for fast checks on Google rankings.

Understand honest use

As a author, you typically reference different content material. It’s not at all times enough to simply add citation marks and cite the supply.

Fair use is determined by a number of elements, together with the content material’s function and its potential influence in the marketplace worth of the copyrighted work.

While a lawyer would have one of the best recommendation, I’ve my very own common parameters. For instance, quoting 150 phrases from a 300-word article could be an excessive amount of. In that case, I’d restrict my use to 25 phrases. I’d be wonderful quoting 250 phrases from a 175-page e book. I cite poems and music lyrics as little as attainable as a result of they’re usually quick. You ought to have authorized counsel out of your fair-use parameters.

HANDPICKED RELATED CONTENT: Avoid Legal Action: Take Proper Steps to Own the Content

Refine concepts with others in your crew

Use instruments like these to get suggestions on concepts and to draft some content material:

Get writing proper

Good grammar is a necessity; you need to get all the pieces proper to fulfill readers (and bosses). Try out Proofread.GrammarBase and Grammarly.

Keep a helpful, rising checklist of widespread errors. I like the recommendation at Grammar Girl created by Mignon Fogarty, founding father of Quick and Dirty Tips.

I like its recommendation on “do’s and don’ts” and its inclusion of choices:

What Should You Do? Unless your editor needs in any other case, in the event you write books, spell it dos and don’ts; and in the event you write for newspapers, magazines, or the online, spell it do’s and don’ts. If you’re writing for your self, spell it any manner you need.”

Use parallel development in writing. It organizes the textual content and permits your readers to perceive extra simply what you’re saying as a result of they don’t want to expend psychological power piecing collectively your ideas.

For instance, this mish-mash checklist just isn’t parallel as a result of the sentence buildings fluctuate.

  • It might be time to look over your corporation software program contract.
  • Consider one of the best merchandise.
  • If you need the product to profit your organization, embody others’ viewpoint.

In this instance, the checklist is parallel as a result of each sentence begins the identical manner – with a verb.

  • Review your corporation software program contract.
  • Shop for one of the best merchandise primarily based on options, prices, and assist choices.
  • Ask key members of your crew for his or her views, together with productiveness obstacles.

Avoid break up infinitives. However, go for conversational over grammatically right buildings. If a sentence reads awkwardly, it’s OK to break up the infinitive.

Vary sentence lengths. Don’t drive readers to assume an excessive amount of.

Be reader pleasant. You’re not writing a doctoral thesis. Don’t use a $10 phrase when a $1 phrase will do.

Don’t use a $10 phrase when a $1 phrase will do, says @mikeonlinecoach. #writingtips Click To Tweet

Flee the jargon. Turn to Unsuck It to fee your content material and discover options.

Be acutely aware of antecedents: When you’re utilizing pronouns, be certain it’s clear what the pronoun refers to.

Read aloud. If your content material doesn’t movement verbally, it might not work nicely for the reader. Pay consideration to whenever you take too many pauses or pause in locations the place no comma exists. Adjust your textual content – add a comma or break the sentence into two.

Don’t overuse phrases. Redundancy bores readers. To work out whether or not you’re committing this sin, paste your textual content into the Word It Out software. The phrase cloud reveals these used most steadily:

Similarly, WordCounter detects whether or not you’re utilizing the identical phrases too usually.
Use Thesaurus.com to discover options.

Use lively as an alternative of passive voice. With lively voice, your topic does the motion. With passive voice, the motion occurs to somebody or one thing.

Active: The firm’s gross sales crew rolled out a brand new product.
Passive: The new product was rolled out by the gross sales crew.

Watch out for typos and misspellings. If you may’t do the straightforward issues proper, it hurts your credibility. Typos and misspellings could trigger your readers to transfer on.

Respect your organization’s fashion requirements. For instance, is it website or web site? What’s in your fashion information?

Share your favourite writing methods

What content material creation and copywriting productiveness instruments do you prefer? What do you do every day to make your writing duties just a bit simpler? Please share within the feedback.

Please be aware: All instruments included in our weblog posts are urged by authors, not the CMI editorial crew. No one publish can present all related instruments within the area. Feel free to embody extra instruments within the feedback (out of your firm or ones that you’ve used).

Discover lots of extra instruments, suggestions, and classes to enhance your content material writing at Content Marketing World 2019. Use low cost code BLOG100 to save $100 on registration. Register in the present day.

Cover picture by Joseph Kalinowski/Content Marketing Institute




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