How to Build a Content Calendar (Plus a Free Template)


How to Build a Content Calendar (Plus a Free Template)
Creating a content material calendar from scratch is a type of duties that appears a lot extra sophisticated than it truly is. Even simply opening a clean Excel spreadsheet can really feel overwhelming. Thankfully, generally all that’s wanted to get heading in the right direction is a fast how-to and a nice starter template, which is precisely what we’ve got for you right here.

In this put up, we offer a information to constructing a content material calendar, plus a free template for the yr.

The Definition of a Content Calendar

Before we leap into calendaring our content material, let’s speak about what a content material calendar truly is and a few baseline necessities for achievement.

We outline a content material calendar as a shareable useful resource that groups can use to plan all content material exercise. This permits you to visualize how your content material is distributed all year long. We choose a calendar-based format, as opposed to simply creating a lengthy record of content material to be printed, as a result of it comes with a number of advantages:

  • Gain inter-and cross-department alignment: Inform everybody about what’s being printed, when and the place, so there aren’t any surprises or duplication of efforts.
  • Get a 50,000-foot view of content material: Create a clear visible of how your content material is distributed all year long.
  • Identify content material milestones: Plan content material round key occasions or vital dates.
  • Spot content material gaps: Gain a sense of what content material nonetheless wants to be deliberate, with loads of lead time to line up extra content material.
  • Inform the content material creation workflow: Make certain you might have your content material prepared in time to truly publish when wanted.

Consistency is insanely crucial to content material success. Yes, superb new concepts and good sparks of creativity assist, however we will’t depend on them alone. They’re too inconsistent and unreliable. Instead, everybody wants to be on the identical web page with what content material is being created, plus the place and when it’s being printed. It has to be carried out on a common, ongoing foundation. That is exactly the place content material calendars come into play.

The additional forward you propose, the higher positioned you’ll be to produce a constant circulation of content material.

The four Keys to Content Calendar Success

Whether you propose content material on a weekly, month-to-month or quarterly foundation, relying on how rapidly your business or group strikes, there are a number of common keys to content material calendar success:

  1. Open your calendars to everybody: While not everybody ought to have the power to edit a grasp content material calendar, everybody ought to at the least know the place the content material calendar is positioned and have viewing entry.
  2. Iterate consistently: A content material calendar is a dwelling, respiration doc, and it ought to change and develop as your content material wants do.
  3. There’s nobody proper manner to calendar your content material: There are a million completely different strategies, templates and approaches to take. We’re offering you with a baseline template and a confirmed course of that we use for ourselves and Convince & Convert shoppers, however you also needs to mess around with the strategy and modify parts, as wanted. We tinker with it on a regular basis too.
  4. Create a content material repository: Don’t get caught on concepts that you could’t implement instantly and don’t get hung up on the “we’ll never be able to do that” concepts. Instead, create a repository of content material concepts that you could faucet into at any time when wanted.

Fantastic! Now that we’ve got all of that out of the best way, let’s get to the good things: calendaring all of our superb content material.

How to Build Your Content Calendar in three Easy Steps

Step 1: Start with Existing Content Assets

There’s a lot of deal with creating new content material when we should always actually be specializing in creating extra with much less. It’s additionally normally not vital to produce all of your content material from scratch since we frequently go away heaps of helpful content material simply mendacity round.

Instead, begin by paying attention to your entire present content material or sources to see what will be repurposed and remixed. For instance:

  • Slide decks: Repurpose these as movies, weblog posts or key takeaway slide decks.
  • First-hand information or analysis: As lengthy as you employ that information safely and in moral methods, leverage your personal information or analysis to create infographics or information tales.
  • Colleagues and coworkers: The experience of your colleagues will be tapped for video, audio or transcribed interviews.
  • Whitepapers or studies: Break large content material items into a sequence of weblog posts or social takeaways. We name this content material atomization, which we’ll dive into in simply a bit.
  • Old weblog posts: Make minor changes and replace with recent info. If they’re all on the identical matter, mix them into an uber-post or whitepaper, which is a course of we name reverse atomization.

Repurposing content material property takes away a number of the pressure of getting to provide you with a million new content material concepts. It additionally helps you effectively fill gaps in your content material schedule. A single content material asset may also typically give rise to a number of items of content material, which we refer to as content material atomization. It’s the method of taking one large piece of content material and spinning it out into eight smaller items of content material. For instance, an infographic can assist a weblog put up that analyzes the integrity of the information on which it was based mostly. You may additionally embrace a video which explains the broader ramifications of its findings – so on and so forth.

Content atomization will turn into your greatest pal when it comes to content material calendaring, so get to know a bit extra about it, plus get superb examples and inspiration right here: 49 Tactics to Atomize Your Content Marketing.

Step 2: Identify and Create Your Content Shows

If you’re not accustomed to Jay Baer’s idea of making content material exhibits, you’ll be able to learn his in-depth put up about content material exhibits. If you’re already acquainted or simply need the highlights, content material entrepreneurs want to begin to suppose like tv networks and create content material exhibits. In quick, these content material exhibits turn into predictable, regular initiatives that our audiences can depend on and acknowledge. In truth, these exhibits are one thing that they really look ahead to.

Content entrepreneurs want to begin to suppose like tv networks and create content material exhibits. Click To Tweet

There are three kinds of exhibits you want to establish inside your content material:

Binge-worthy exhibits: These exhibits are large, regular ongoing content material initiatives which have the identical theme and format. Otherwise, they need to goal at the least two audiences. They’re not definitely worth the time or effort to produce. These are sometimes podcasts, video sequence, webinar sequence, white papers, studies, and so on. You ought to find a way to execute this present at the least twice monthly. These additionally get plugged into your calendar first.

Binge-worthy present instance: I’m a large fan of Retro Replay, a comparatively new weekly YouTube present that pits two of as we speak’s most well-known online game voice actors towards a number of the most tough and/or nostalgic video video games of the previous. It premiers dwell each Thursday at four:00 pm PT and contains a dwell chat with the hosts. Aside from being tremendous enjoyable to watch, this present can be a improbable case examine for what a true binge-worthy present seems to be like and for a way to construct and interact with an viewers. Seriously, test it out.

One-time exhibits: These exhibits are particular quarterly or yearly exhibits that assault a main buyer ache level or matter. Although they’re much less frequent in cadence than binge-worthy exhibits, they’re nonetheless pretty massive content material items. Think white papers, analysis papers, contests, user-generated content material campaigns, and so on. These don’t have to have the identical degree of consistency, however they need to nonetheless be consistent with your branding, voice and tone.

One-time present instance: Who doesn’t love CMI’s annual Benchmarks, Budgets and Trends report?! This yearly report is chock-full of goodness. Even although the report varies barely in design and structure annually, it’s constant sufficient that audiences know precisely what to count on.

Regularly scheduled programming: These exhibits are ongoing content material initiatives that spherical out your calendar, and so they don’t have to essentially join fully or be 100 % constant in theme. Like within the case of weblog posts, they could have a completely different creator, matter or format, relying on the content material, however they at all times join again to the content material technique and have at the least one clear viewers in thoughts. Think of them as what a native nightly information present is to any main tv community.

Regularly scheduled program instance: Convince & Convert’s personal weblog is our model of recurrently scheduled programming. We have our weekly ON publication (binge-worthy present) and our large masterclass programs (one-time exhibits), after which we’ve got our weblog to assist spherical out the calendar and supply ongoing info (recurrently scheduled programming).

It’s vital to word that you probably have already got content material exhibits in your present content material property, so verify your stock first. It may be a matter of spinning property a bit in another way, giving them an official present title or connecting them in additional constant methods.

If you don’t have any exhibits in your present content material property, otherwise you want extra exhibits to spherical out your calendar, then you definitely’ll need to deal with creating new content material exhibits.

Step three: Plan, Schedule, Publish, Promote, Track and Tweak Your Content

Regular editorial planning conferences between all these concerned in content material creation ought to be scheduled effectively earlier than the subsequent publishing interval—be it month-to-month or quarterly. This assembly can be utilized to schedule the publishing content material out of your repository with reasonable time frames and to assist social media exercise, electronic mail publication inclusions, and so on.

Your planning conferences can be used to overview the go to, engagement and income (if out there) stats from earlier intervals to assess which kinds of content material are most profitable (and maybe want to be replicated) and that are much less profitable (and maybe want to be rethought).

Analytics (each net and social) and income information can be used to make tweaks to already printed content material (e.g. titles, introductions, outbound hyperlinks, and so on.) to optimize visits and engagement.

Your Free Content Calendar Template (Excel File)

We’ve offered a primary content material calendar for you to use. While there are a ton of wonderful, great content material calendaring platforms and instruments, we’ve opted for an Excel spreadsheet. That’s as a result of it’s a nice beginning place, straightforward to edit and modify, and virtually everybody has the power to open the file.

Download your free content material calendar Excel template now >>

Right click on and save as

To add your content material to the calendar and get probably the most out of your content material:

  1. Start with binge-worthy exhibits: Add these into your calendar first and ensure to concentrate to any key dates or large occasions.
  2. Add your one-time specials: Pay consideration to how they overlap or complement your binge-worthy exhibits.
  3. Round it out with recurrently scheduled programming: Last, however positively not least, add in your recurrently scheduled programming. These ought to assist fill any gaps in your cadence and preserve content material constant.
  4. Add content material to the content material repository: Don’t have a place proper now within the calendar for some nice concepts? Add it to the repository. Let this be your storage answer for nice concepts and verify again on it typically.

That’s it! Now you’ll be able to edit and replace it, as wanted. The precise calendaring half is fairly fast, when you get your exhibits established. Now, carry this to your editorial conferences and ensure to preserve tabs on how content material is performing, so you’ll be able to regulate your publishing circulation and content material ideation, as vital. Happy calendaring!

This put up was initially written by Jamie Griffiths in 2014, and extensively up to date by Anna Hrach, Digital Strategist right here at Convince & Convert, in 2019.




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