How to Write Clear, Concise Content


When it comes to the craft of writing, my favourite luminary is the late William Zinsser. His ebook, On Writing Well, is — for my part — the definitive work masking its said topic.

On Writing Well is an important learn for anybody who desires to elevate their prose. Zinsser’s major focal space is phrase economic system. “Look for the clutter in your writing and prune it ruthlessly,” he implores. “Be grateful for everything you can throw away. Reexamine each sentence you put on paper. Is every word doing new work?”

That final query is very pertinent to B2B advertising writers. The reader ought to at all times be our high concern when penning copy, however on this case, the stakes are even larger. Attention is at a premium with enterprise professionals, so wasted phrases are particularly expensive. Content bloat leads to viewers abandonment.

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In the spirit of Mr. Zinsser, we’re providing up tips about trimming down your writing to make it extra punchy and concise. And to accomplish that, we’ll curate recommendation from high wordsmiths within the advertising recreation, with a key emphasis on overcoming probably the most prevalent pitfalls for immediately’s content material creators.

three Keys to Concise and Compelling B2B Marketing Copy

Rigid codecs, large blocks of textual content, and pointless filler phrases are banes of succinct writing. Here are some pointers from the specialists on conquering them.

#1 – Nix Stringent Word Counts

So many writers are on the mercy of phrase counts, and it’s a tragedy. We’re informed we want to produce not less than 1,500 phrases, so we inject a bunch of pointless filler to get there. Does this serve our viewers in any manner? Hell no.

The conundrum is that quite a few research present larger phrase counts correlating with larger SERP placements. However, that is misguided pondering. Long-form content material is implausible and it’s actually a part of our combine right here at TopRank Marketing, but it surely wants to be helpful. Don’t take my phrase for it; right here’s what Rand Fishkin — co-founder of Moz, and one of many planet’s high authorities on web optimization — has to say:

“700 more words will not help you reach your goals any more than 7 more words. Create content that helps people. Do it efficiently. Never write an ultimate guide where a single image could more powerfully convey the same value. Trust me; your audience and your bottom line will thank you.”

700 extra phrases won’t make it easier to attain your objectives any greater than 7 extra phrases. Create content material that helps folks. Do it effectively. @randfish Click To Tweet

According to SEMrush’s hierarchy of rating elements, content material size falls under time on website, pages per session, bounce fee, and backlinks in web optimization significance.

In different phrases, if extreme wordiness is popping readers away, the quantity doesn’t actually matter all that a lot. Delivering a high quality expertise is vastly extra helpful.

To see what high-performing short-form content material seems like in motion, try these examples from IFL Science, courtesy of BuzzSumo.

#2 – Use Every Bit of Space Intentionally

It won’t be a author’s first intuition, however visualization is a useful observe. Take a step again and take a look at your content material — the way it actually seems on the web page. Are you making the very best use of your digital actual property?

Ann Handley suggests we take a web page from the lead character in Charlotte’s Web, who she says could be the greatest content material marketer on the planet:

“Think of how Charlotte was able to save a life with just [a few] words,” Handley mentioned throughout a session at Content Marketing World a pair years again, as relayed by our personal Caitlin Burgess. “How can we use our words more intentionally? How can we make a difference?”

How can we use our phrases extra deliberately? How can we make a distinction? @annhandley @MarketingProfs Click To Tweet

Think of every web page on the worldwide internet as a finite spider internet. You solely have a lot area, and a lot thread, to get your factors throughout. Make it rely. You won’t be saving the lifetime of a radiant pig, however you may be extra possible to delight and join together with your viewers.

#three – Banish Buzzword Banality

To have fun the NCAA Tournament earlier this 12 months, our buddies and shoppers at LinkedIn Marketing Solutions* put collectively a lighthearted advertising insanity bracket, calling out probably the most overused jargon within the occupation. If you end up leaning too closely on any phrases listed there, you may want to rethink.

LinkedIn Marketing Buzzwords

It’s not simply advertising buzzwords that drag down our copy, although. Content Marketing Institute (CMI)* lately printed a rundown of 25 phrases and phrases to keep away from.

“Stuffing your sentences and paragraphs with filler and fluff — words and phrases that add zero meaning to what you’re trying to say — is the opposite of clear writing,” writer Julia McCoy writes.

Many of the objects she contains are extraordinarily widespread, and the categories you’re possible to summon out of sheer behavior and routine. For occasion:

  • In order to
  • Really
  • That
  • Then
  • Just

They appear innocent on the floor, barely taking on area. But that is precisely what makes them so insidious. Most typically, you can also make the very same level whereas deleting these phrases, and also you’ll present a way more crisp and environment friendly expertise for the particular person on the opposite finish.

Here’s an instance: In order to write nice copy, you’ll actually need to keep away from utilizing phrases that you simply don’t want. If your aim is to be environment friendly, then it’s simply the only option.

We can pare that down to: To write nice copy, you’ll need to keep away from utilizing phrases you don’t want. If your aim is to be environment friendly, it’s the only option.

Six phrases eliminated, zero substance misplaced. Over the lengthy haul, you’ll save readers plenty of time — and preserve them extra engaged — by adhering to this mindset.

Writing Well (Usually) Means Writing Less

To be clear, long-form writing isn’t at all times unnecessarily drawn out. In many circumstances, exploring the total breadth of a topic requires it.

Recently I wrote in regards to the instance of Backlinko’s Brian Dean, who places collectively large energy pages spanning 1000’s of phrases. These posts rank and carry out so effectively not due to their phrase counts, however due to what these phrases accomplish: they comprehensively break down vital matters and supply credibility-building best-answer content material for his viewers. If you scan by means of one among these pages, you’ll discover the copy is definitely fairly sparse in its association, divvied into small chunks and damaged up by loads of visuals.

The Final Word

  1. Forget phrase counts — most or minimal. Write as a lot because it takes to ship a satisfying greatest reply, and no extra.
  2. Be conscious of area on the web page. Keeping in thoughts majority of customers don’t make it very far into on-line articles, contemplate main together with your most important factors, and even providing a short abstract atop every new piece of content material.
  3. And earlier than you hit publish, problem your self to delete each single phrase all through that isn’t tied to a selected, tangible objective. You would possibly even contemplate printing out the jargon lists from LinkedIn and CMI as references on your cleansing.

The three guiding ideas above would possibly sound easy, however they don’t come naturally to even probably the most seasoned writers. And overthinking phrase economic system throughout the drafting course of can badly hamper creativity and productiveness. Focus first on getting your ideas on the web page, clearly and coherently. Later, you may return and — as Zinsser places it — prune ruthlessly.

“Writing is hard work,” says Zinsser. “A clear sentence is no accident. Very few sentences come out right the first time, or even the third time. Remember this in moments of despair. If you find that writing is hard, it’s because it is hard.”

Indeed it’s. But within the immortal phrases of Jeff Bezos, “You earn reputation by trying to do hard things well.” You additionally earn belief, authority, and — finally — enterprise. So, seize your shears and let’s get to work.

Pruning and optimizing your content material can occur post-launch, too. Check out our piece on why refreshing current content material is nice on your viewers and outcomes.

* Disclosure: LinkedIn and CMI are TopRank Marketing shoppers.



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